Connect coverage to the actual operation
Business events depend on venue contracts, exhibitors, sponsors, speakers, audiovisual systems, registration data, temporary displays, shipping, and a tight operating schedule. The review should clarify who owns or controls each exposure and what the venue requires.
Risks to review
- Attendee injury and damage to venue property
- Exhibitor, sponsor, speaker, contractor, and vendor liability
- Displays, rented equipment, shipped property, and installation work
- Cancellation, speaker nonappearance, cyber, and registration interruption
Information to prepare
- Dates, venue, attendance, exhibitors, floor plan, and schedule
- Venue contract, required limits, additional insureds, and certificates
- Exhibitor agreements, setup, demonstrations, food, and alcohol
- Equipment, displays, shipping, registration systems, and cancellation budget
Frequently asked questions
Should exhibitors carry their own insurance?
Often organizers require it, but the contract and actual arrangement should determine the requirement. The organizer's policy should not be assumed to replace exhibitor coverage.
Can cancellation coverage include low attendance?
Do not assume it does. Cancellation coverage responds only to covered causes under the policy, and business risk or poor attendance may be excluded.
Coverage descriptions are general. Eligibility, availability, limits, deductibles, valuation, exclusions, and policy terms vary by operation and insurance market. Actual policy documents control.